How do you prepare a private-label coffee-filter specification and inquiry?
A private-label brief should let another reader identify the paper, the counted presentation and the approval questions without relying on a previous conversation. Start with the selected coffee-filter entry and add the packaging details around it. A cone model, a pleated basket model, a pre-folded square filter and an empty drip bag each have a different dimensional record. Keeping those records distinct helps the quotation address a defined product rather than an assumed version of a broad product name.
The facts below follow the published Zhongji Paper product and private-label pages. The suggested worksheet and approval sequence are editorial advice for preparing a clear inquiry. They do not add packaging options, technical ratings or production guarantees. A useful brief distinguishes a published option, a preference you are proposing and an unresolved question. That distinction lets the discussion move forward without disguising a missing detail as an agreed specification.
Which product fields should come first?
Name the product format and model before writing the branding requirements. Add colour and the dimensions that belong to that entry. For a basket filter, record laid-flat diameter, base diameter and approximate wall height. For an empty drip bag, identify the 9 × 7.5 cm bag and the V-shaped or diamond-shaped option. For a pre-folded square filter, record the natural-brown 30 × 30 cm reference.
Suggested approach: make one product row for each intended selection and attach its sample reference. Use a second row when changing colour or model, so the new selection has a visible identity. Add a marked drawing or photo if it helps explain a measurement. Ask for confirmation of missing fields rather than filling them from another product's specification.
How should quantity be described?
Separate pieces per retail pack from the total number of packs. The published minimum for custom sizes and printed packaging is 1,000 packs. Stock sizes have no minimum order. Preserve the word packs in the custom minimum so that it is not confused with a count of individual filters.
Suggested approach: use fields called pieces per pack, total packs and total pieces. If you calculate the final field, label it as a calculation and check it against the two inputs. Keep the selected count next to the selected presentation. A box or bag description without a count leaves part of the retail specification unresolved.
Which counted presentations can you put in the brief?
| Selected product | Published packing reference | Confirmation point |
|---|---|---|
| V01 or V02 cone filters | 50 or 100 per box | Chosen model, colour and box count |
| Fan-shaped 101, 102 or 103 | 50 or 100 per pack | Selected presentation and artwork |
| Pre-folded 30 × 30 cm natural-brown filters | 50 or 100 in boxes or bags | Box or bag choice |
| Empty drip bags | Eight listed bag counts; four listed box counts | Shape and selected count |
| Fan-shaped 104 or pleated basket model | No model-specific counted pack published in the reviewed entry | Request the counted presentation |
Suggested approach: quote the published option when one exists. If you want a different presentation, identify it as a requested change and wait for quotation confirmation. Do not describe an unlisted count as an existing stock option. Keep any open packing question beside the product row so it remains visible during artwork preparation.
What artwork information should be included?
The private-label page asks for a logo, print-ready artwork and preferred packaging. It also asks for barcode files, label size, placement and destination requirements. Suggested approach: name each artwork file with a version and keep the selected product and count on the same approval sheet. Record which file is the current version so an earlier proof is easy to distinguish.
Review the product description, model, colour and number of filters independently on the proof. Ask for the relevant packaging layout before treating the artwork dimensions as final. For empty drip filters, make the count of empty bags clear in your own product wording. If the design includes an evidence statement, submit its exact text as an approval question with the matching report request.
How should you handle samples and documentation?
The published terms provide free stock samples, with courier charges paid by the buyer. Suggested approach: record the sample model, colour, dimensions and packaging when it arrives. Keep photographs of the opened filter and counted presentation. Add your review notes under the conditions you used rather than turning those observations into a broad product rating.
Request documentation for the selected paper and sample colour. The coffee-paper evidence has specific natural-brown sample boundaries, and the drip bag has a separate component assessment. A sample review and a document review are complementary records. The former shows what you inspected; the latter identifies the published assessment and submitted sample. Keep both attached to the same selected product row.
How should the lead time be written?
For stock sizes, the published lead time is approximately 10 days after deposit. Custom schedules are confirmed with the quotation. Record that wording as a production reference and keep the actual delivery plan as a separate field. The published stock timing is not a promised arrival date at the destination.
Suggested approach: add the date you would like the goods to arrive as a requested date, then ask for the proposed production and shipping schedule. Keep any revised schedule with the approved specification. If artwork or sample approval remains open, record that status plainly rather than describing a tentative timetable as final.
Which delivery and payment details are published?
The product pages list EXW Weifang, FOB Qingdao and DDP to the US or EU. The private-label page asks for the country, postcode, full delivery address and receiving instructions when preparing a shipment quotation. It also asks for current shipment labels and preparation instructions when Amazon FBA is the intended destination.
The published payment terms are T/T, with 30% deposit and 70% before shipment. Suggested approach: record the selected delivery term and the quotation reference alongside the payment terms. Keep destination instructions and label files together. Ask for confirmation of any requirement that has not yet been included in the proposed order specification.
What should the final inquiry contain?
| Brief section | Suggested contents |
|---|---|
| Product | Format, model, colour, published dimensions and unresolved details |
| Packing | Pieces per pack, total packs and selected presentation |
| Branding | Logo, current artwork version and barcode requirements |
| Sample review | Sample reference, fit photos and review questions |
| Evidence | Selected product and colour, matching-report request and proposed wording |
| Delivery | Destination, postcode, address, preferred term and receiving instructions |
| Approval status | Agreed entries, proposed preferences and open questions |
Read the completed brief as a standalone document. Check that each number has a unit or quantity label and each attached file has a clear role. If an entry is still a preference, keep it marked as a preference. If it is a published option, preserve its scope. If it is a question, give it a specific form that can be answered during the quotation discussion.
Before approving production, review the final specification, artwork, quantity, schedule and shipping quotation together. That sequence follows the main site's published approval process. A clear brief makes those items easier to compare because the selected product and presentation remain visible throughout the discussion.
Send the brief to sales@zhongjipaper.com, or use WhatsApp to discuss the selected coffee-paper specification. For a dimensional worksheet, return to the model, weight and packing guide.